JOB DESCRIPTION:
Primary Responsibilities:
- Manage calendaring tasks, including docketing court deadlines and events, scheduling depositions (both virtual and in-person), and arranging conference calls/video conferences with accuracy and efficiency.
- Coordinate travel arrangements for attorneys and staff.
- Create and submit expense reports using the Firm's accounting system (Concur).
- Maintain and update contact information in the Firm's marketing CRM system.
- Assist with profiling emails using the Firm's electronic document management system (NetDocs).
- Prepare shell documents using pre-established templates.
- Open new client and matter files using Firm software, as required.
- Collaborate with other Associate Coordinators and Practice Assistants to ensure coverage during PTO and leaves.
- Perform other tasks as assigned to support the team.
Required Qualifications:
- Minimum of three years of experience within a law firm.
- High school diploma required; college degree preferred.
- Proven experience in litigation support.
- Familiarity with document management systems.
- Knowledge of e-filing procedures for New Jersey is a plus.
- Strong technical proficiency and adaptability.
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
- Excellent organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Outstanding written and verbal communication skills.
- Ability to understand and apply firm policies, procedures, formats, and specialized terminology.
- Knowledge of medical terminology is preferred.
- Professional demeanor when interacting with clients, staff, and other professionals.
- Strong work ethic and dependability.
- Ability to anticipate potential issues and solve problems proactively.
- Flexibility to work overtime, when necessary.
If interested, please send a copy of your resume to cmitchell@beaconhillstaffing.com.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
